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LMS Architecture Committee


Meeting Schedule 

Every other Thursday

Standing Agenda 
ORCA Updates, LMS Administration Updates, Service Desk Updates, Training Updates, and Communication and Outreach Updates
May 6, 2021
May 20, 2021
June 3, 2021
June 17, 2021
July 1, 2021
July 15, 2021
July 29, 2021
August 12, 2021
August 26, 2021

LMS Advisory Committee


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Stephen Caffey
Faculty Representative


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David Cairns
Department Head Representative


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Kathryn Falvo
Galveston Faculty Representative


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Tara Gray
Staff Representative


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Beverly Irby
Associate Dean Representative


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'Jon Jasperson
Faculty Representative


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Andrew Klein
Faculty Senate Representative


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Paulo Lima-Filho
Undergraduate Studies Representative


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Sven Lohse
Student Representative


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Jason Mastrogiovanni
Student Success Representative


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Rajesh Miranda
HSC Faculty Representative



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Morgan Schweller
Graduate and Professional School Representative



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Kristi Shyrock
Faculty Representative



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Heather Wilkinson
Office of the Dean of Faculties Representative



LMS Executive Committee


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Tim Scott
Interim Provost and Executive Vice President



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Joseph Pettibon
Vice President for Enrollment & Academic Services



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Ed Pierson
Interim Vice President for Information Technology & CIO



Juan Garza

Juan Garza
Associate Vice President for Academic Services 
Ex-officio Member



Dr. Jocelyn Widmer

Jocelyn Widmer
Assistant Provost for Academic Innovation
Ex-officio Member



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Mauro Sericano
LMS Project Manager​




Meeting Schedule 

Once a Month


Academic Liaisons



Academic Liaison 1 

Academic Liaison 2

Agriculture & Life Sciences  Vidya Patil Jill Fay
Mays School of Business Ben Haymond 'Jon Jasperson
College of Dentistry Carmina Castro Jeffrey Lowry
College of Education & Human Development  Jere Liu Ambyr Rios
College of Engineering Ted Seidel Gerry Pedraza
College of Geosciences Irene Ai Jalal Moussoui
Bush School of Govt & Public Service  Lisa Brown Rebecca Burgner
School of Law Mark Collins Xiyao Huang
College of Liberal Arts Shweta Kailani  
College of Medicine Jennifer Maldonado-Castillo Mark McCall
School of Military Science Meredith Simpson  
College of Nursing Kris Wuensche Carol Peckinpaugh
College of Pharmacy Gilbert Reyna R. Steve Leggio
School of Public Health Patty Luna-Arvizu  
College of Science Kim Ritchie Joanna Pellois
College of Vet Med Tim Ponder Laura Hammons
Galveston Gerald Hughes Lexis Fentanes
Qatar Miklos Kovacs Karawan Alsaleh

Meeting Schedule 

Meeting Topics

Meeting Objectives

Meeting Notes

May 19, 2021 Migration Appointments, Communities Survey, and Duplicate Course Requests    
June 2, 2021 Collaboration on Training Notification Email and Open Forum    
June 16, 2021 Fall Complex Course Migration Process    
June 30, 2021 Third-Party Tools Testing Kick-Off
  • Present the third-party tool testing process and unit expectations based on the list of tools submitted by the Academic Liaisons in March
  • Outline the steps taken in the overall approval process to date, including security and accessibility reviews
  • Share resources and documentation that you will need to conduct testing 
  • Review Canvas refresh dates and align testing calendar within these ranges
July 14, 2021 Canvas Communities
  • Provide updates on the Canvas Communities pilot
  • Summarize the pilot group's experience, including workflows, process improvements, and findings
  • Highlight ALs who contributed to the pilot and ask that you share your experiences 
July 28, 2021 Third-Party Tools Update and Findings
  • Provide updates on the first round of testing 
  • Share experiences to support other ALs who have not yet had a chance to engage in the process   
  • Discuss modifications to workflow that may be necessary to improve efficiencies and transparency in the process moving forward 
August 11, 2021 Third-Party Tools Update and Timeline
  • Demonstrate the new Third-Party tool integration - Perusall
  • Discuss updates to the Third-Party tool testing procedure and summarize experience in the first two rounds.
August 25, 2021 Fall semester updates and eCampus End of Life
  • Demonstrate the new Third-Party tool, New Quizzes and discuss migration from quizzes to New Quizzes
  • Explain the new Library role and share resources on how librarians can assist in courses
September 8, 2021 Start of the Semester Updates and Academic Liaison Feedback
  • Collect feedback from Academic Liaisons prior to meeting
  • Research options for Academic Liaison led demonstrations for fall semester
  • Discuss suggestions and updates regarding ORCA, Canvas, and support
September 22, 2021 Third-Party Tool Testing Round Three
  • Prepare Academic Liaisons for resuming Third-Party tool testing
  • Discuss updates/status of testing process and tools submitted for review
  • Demonstration from Academic Liaison on approved tools they are using in Canvas and their experience with the tool testing process
Meeting Notes
October 6, 2021 Midterm Grade Submission, Respondus Lockdown Browser and Demo of Google Assignment
  • Review the midterm grade submission from Howdy process.
  • Review documentation on Respondus LockDown Browser for assessments and best practices for faculty and students. 
  • Discuss the integration of Google Assignments at the enterprise level through a demonstration of the tool.
Meeting Notes
October 20, 2021 AI Communication and Outreach Cycle and Canvas Release Notes
  • Discuss AI Communication and Outreach Cycles to share improvements in the communication channels.
  • Review Canvas Release Notes (10/20/21) and subscribe to the Canvas Community.
Meeting Notes
November 3, 2021 AEFIS in Canvas
  • Discuss and receive a demo of the AEFIS Tools integration in Canvas, and how it relates to end-of-the-year course evaluations and assessment tagging for accreditation as a presentation from the Office of Institutional Effectiveness & Evaluation.
Meeting Notes
November 17, 2021 Spring 2022 Course Shells   Meeting Notes
December 1, 2021

End of Term processes


Academic Liaison Resources


Third-Party Tool Testing Process

Outlined below are the steps for Academic Liaisons participating in the Third-Party Tool Testing Process: 



LMS Outreach

Faculty Outreach

The LMS Operations Team provides a video update to the Faculty Senate each month to highlight key implementation milestones for Canvas; review continuous improvements to the digital learning environment; and provide relevant data points. The videos are posted on the Faculty Senate Current Agenda the Friday before the next meeting.
LMS Update - November 2021   LMS Update - October 2021   LMS Update - September 2021   LMS Update - August 2021   LMS Update - July 2021   LMS Update - June 2021   LMS Update - May 2021  
LMS Update - April 2021
LMS Update - March 2021
LMS Update - February 2021
LMS Update - January 2021
LMS Update - December 2020
LMS Update - November 2020
LMS Update - October 2020
LMS Update - September 2020


Student Outreach

The LMS Operations Team provides updates to the Student Senate on relevant student-facing features and improvements that will impact the student experience in Canvas.
Championing The Student Experience
with Sven Lohse
  4 Reminders for the Texas A&M 
Digital Learning Environment
  Our Year with Canvas at Texas A&M  
LMS Student Update - Spring 2021